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Please bookmark this page. As the conference gets closer, we’ll list set-up times, shipping address and other useful information for our Sponsor and Exhibit Partners.

Tax Forms: If your company requires a W9, please Click Here to download one now.

View Exhibit Hall Floor Plan – CLICK HERE to view

We will email each registered Exhibitor and/or Sponsor to get your 1st – 5th option for booth assignments.  We will reach out to all Sponsors and Exhibitors and assign booths in order of registration (a registration will be considered final when paperwork and payment have been received). Exhibit space assignments will be based on a first-come, first served basis, based on the receipt of completed application & full payment and will be assigned in the following order:

• • • Diamond Sponsors
    • Platinum Sponsors
    • Gold Sponsors
    • Silver Sponsors
    • Specialty Sponsors with Booth/Tabletop
    • Exhibitors (Booth & Tabletop) based on registration date

Exhibitor Notes: All exhibitor materials & equipment must be contained within the exhibit space and must be free standing (nothing can hang from pipe, drape or venue walls).

Packages and Shipping
If you are planning to ship anything to the conference, please read this information carefully and follow the all guidelines for receiving packages at the center and/or sending packages home.

We recommend that you send all packages for delivery with signature and that you track and confirm delivery of all packages before your onsite representative starts to look for them. Send each packing with it’s own tracking number – do not use one tracking number and mark the packages “1 of 4” – this makes it very hard to find the packages onsite. Please be sure that your onsite representative has a list of all tracking numbers; if we’re asked to help track down a package, the first question we’re going to ask is if delivery has been confirmed and for the tracking numbers.  Without this information, we can not help your onsite representatives.

Shipping Dates: Please do not ship packages for arrival any sooner than Friday, August 15th.  The hotel has limited storage space and packages that arrive before the 15th may be sent back.

Shipping Carriers & Return Shipping: This infoormation will be posted soon

Shipping Address (change only the guest name and arrival date):
     Guest Name (Hotel Guest arrival 08/19)
FBINAA Conference 8/18/25
Hard Rock Hotel San Diego
207 5th Avenue
San Diego, CA 92101

Important: Be sure that your company name is on all packages and if you know your booth number, we suggest adding it to the shipment – this information does not need to be part of the shipping label.  If you can not add all 3 lines to the abouve the address, the hotel and guest names are the most important and you can add “FBINAA Conference 8/18/25” somewhere on the package.

Please Note: neither the FBINAA nor the show management has any control over shipping and receiving of packages. We suggest that you send all packages for delivery with signature, keep all tracking numbers, supply them to your onsite staff and, before requesting a package, first confirm that it was delivered, get the name of the person that signed for it and be ready to supply the tracking number. When sending a package, keep a copy of any forms you supply to the hotel and get a receipt for any packages you hand-off to the hotel.

Return Shipping: We sugest that you prepare and send return shipping labels with your packages so that your on-site staff can send anything packages back.  We also sugest that you include anything that your team may need to prepare the packages for shipment (IE: Tape, markers, shipping labels, etc).  While the hotel usually has someone that can help with return shipments, they usually charge for this service and there’s not gaurantee that someone will be availabile when your team needs them.

Exhibitor Agenda with Set-up and Tear-down All Times are Tentative
The Exhibit Hall will be unlocked on Tuesday from 1:00 – 5:00 PM, Wednesday from 7:00 AM – 6:30 PM and on Thursday from 7:00 AM – 1:35 PM. During these hours, the Exhibit Hall will unlocked and unguarded. Once the room is locked for evening, the Exhibit Hall be inaccessible to attendees and exhibit staff but will NOT be guarded. Please do not leave valuables unattended in the Exhibit Hall at anytime.

Tuesday
1:00 PM – 5:00 PM Exhibitor Hall Set-up
5:00 PM Exhibit Hall Locked for the night

Wednesday
7:00 AM Exhibit Hall Unlocked
7:30 – 8:30 AM Breakfast served in the Exhibit Hall
10:30 – 11:00 AM Networking Break in the Exhibit Hall
3:30 – 4:00 PM Networking Break in the Exhibit Hall
5:30 – 6:30 PM “Meet the Exhibitors” Reception in the Exhibit Hall
6:30 PM Exhibit Hall Locked for the night

Thursday
7:00 AM Exhibit Hall Unlocked
7:30 – 8:30 AM Breakfast served in the Exhibit Hall
10:00 – 10:30 AM Networking Break in the Exhibit Hall
2:00 PM Exhibit Hall Closes
2:00 – 3:30 PM Exhibitor Tear-down
3:30 PM We return the Exhibit Hall to the hotel

Booth Power and Extras
We will have order forms for power for booth and any extras that we are able to offer shortly after July 15, 2025.  We will will send out an email once this information is available or you can plan to check here for updates.

Questions?
If you have questions, we’d love to hear from you! Call Joe at 925.519.4181 and we’ll get you taken care of.